Rajthevee Jobs Purchasing & Logistics Officer Position at Mahidol-Oxford Research Unit,

Job Info

Company	Mahidol-Oxford Research Unit,
Position	Purchasing & Logistics Officer
Region	Rajthevee
Career Level	Entry Level
Work Experience	4 years
Qualification	Diploma of High Vocational Education
Type of Work	Full Time, Permanent
Minimum Salary	THB 24.000
Maximum Salary	THB 45.000

Team structure

The Purchase & Logistics Officer will support the Purchasing & Logistics team on procurement activities ensuring all procurement is via the most appropriate and economically advantageous route. Primary function is to the procurement of equipment, services, and supplies necessary to meet research objectives. This position is responsible for selecting and negotiating with approved vendors or prospecting new vendors. Ensuring project equipment, services, and materials are purchased and delivered at the best total cost, comply with specified quality standards and use requirements, are delivered on time, and follow up with vendors when there is a problem with delivery. Issues purchase orders to company policies and procedures. Work cross-functionally with other groups to resolve the issues. Manage inbound-outbound shipments and inland transportations to unit collaborators. Input fixed asset registration details and coordinate with other departments for equipment maintenance and other services.

Essential Duties and Responsibilities

• Manage and source in procurement and non-procurement of equipment, services, and supplies necessary to meet research objectives for local and oversea
• Compare the prices of material and consumable between local and Oxford University
• Review and evaluate requisitions from various divisions and discuss with requisitioner when necessary for clear specifications to complete and accurate information before inquiry a quotation from supplier.
• Advise requisitioner on alternative options of suppliers and services
• Negotiate establishing terms, pricing, quality requirements, delivery, and contracts on existing and new contracts to ensure best cost / service efficiency to the business.
• Issue purchase orders, place order and change orders as necessary in accordance with unit policy and procedures.
• Follow up the status of purchase orders with suppliers to ensure timely delivery, expedite for back orders and communicate status of order with requisitioner/ internal staff
• Communicate with responsible person of network research sites for schedule to deliver supplies and prepare invoice /packing list and monitor packing supplies for delivery to other sites
• Manage transportation and arrange shipment for delivery across country and monitor shipment is delivered and arrived safety
• Handle with custom clearance process for import shipment and coordinate with project administrator for import-export shipment to study sites
• 3-Way Matching a quotation, PR, PO and invoice and related document before delivery to account payable for payment process
• Scan invoice and attach into NetSuite before delivery to account payable for petty cash payment process
• To align with purchase order, this position has to review invoices with accounts payable to verify the prices/terms.
• Complete equipment detail and location in the fixed asset record
• Follow up and update Fixed Assets location when it is transferred
• Resolve vendor or contractor claims against suppliers
• Evaluate Supplier Performance
• Manage and monitor equipment service maintenance and contracts and interface with internal staff and vendor for Laboratory service maintenance other services
• Must understand and comply with all safety rules and organization policies
• Handle and coordinate with facility maintenance team of Faculty of Tropical Medicine, Mahidol University for maintenance and safety issues
• Advise how to use Net Suite software, explain purchasing SOP and related forms to requisitioner

Essential Criterion

• Bachelor degree in Business administration, Logistic Management, Management Information or equivalent with at least 2 years working experience in purchasing & Logistics fields

Or equivalent combination of education and/or experience.

• Diploma degree with at least 4 years working experience in purchasing & Logistics fields

Skills – Communication:

• Excellent reading, written and verbal communication skills in Thai and English language
• Knowledge in customs formality procedure and FDA regulation
• Experience in communicating effectively all recommendations and information regarding purchases; document clearly, precisely and logically in procurement files
• Experience in principles, and techniques of negotiation and administration, and types of purchase orders
• Strong technical and analytical skills.
• Proficiency in use of MS Office products
• Proficiency in purchasing software systems.
• Able to work independently on assignments.
• Ability to solve varied, but straight forward problems, selecting solutions from learned range of alternatives.
• Well organized & detail oriented.
• Advocate of team concept.
• Ability to show initiative and ask questions to achieve results
• Highly organized with excellent time management skills to priorities and set appropriate deadlines
• Must understand and comply with all safety rules and organization policies

Skills – People:

• Commitment to customer service and ability to successfully work in a team-oriented environment.
• Strong interpersonal skills and ability to work effectively across a wide range of constituencies both internally and externally.
• Able to work collaboratively across all departments and collaborators to manage a complex workload

Personal:

• High degree of integrity to maintain confidentiality of work and uphold ethical standards.

Terms & conditions

The post is based in Bangkok at the Mahidol Oxford Research unit (https://ww.tropmedres.ac/).

The salary will be based on MORU scales and will depend on experience and qualifications.

The salary package includes: 

• 13th months of salary
• Health and life insurance
• Social Security
• Provident Fund
• 20 days of annual leave

The successful applicant should have good communication skills. Interested applicants, please submit your application with detailed resumé to Purchasing & Logistics Manager

Khun Pornjarus Sukhapiwat

Mahidol-Oxford Tropical Medicine Research Unit (MORU)

Faculty of Tropical Medicine, Mahidol University

420/6 Rajvithi Road, Bangkok 10400

Apply for Work

Company Description

Company Info

• Industry: Laboratory
• Benefits & Others: Dental insurance, Life insurance, Medical insurance, Five-day work week